Agenda 09.19.18

Agenda 09.19.18

Wednesday, September 19, 2018
1:30 p.m.

Western Riverside Council of Governments
3390 University Avenue, Suite 450
Citrus Room
Riverside, CA 92501

In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in the Board of Directors meeting, please contact WRCOG at (951) 405-6703. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. In compliance with Government Code Section 54957.5, agenda materials distributed within 72 hours prior to the meeting which are public records relating to an open session agenda item will be available for inspection by members of the public prior to the meeting at 3390 University Avenue, Suite 450, Riverside, CA, 92501.

The Board of Directors may take any action on any item listed on the agenda, regardless of the Requested Action

1. CALL TO ORDER / ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS

At this time members of the public can address the Board of Directors regarding any items within the subject matter jurisdiction of the Board of Directors that are not separately listed on this agenda. Members of the public will have an opportunity to speak on agendized items at the time the item is called for discussion. No action may be taken on items not listed on the agenda unless authorized by law. Whenever possible, lengthy testimony should be presented to the Board of Directors in writing and only pertinent points presented orally.

4. MINUTES

A. Summary Minutes from the August 23, 2018, Board of Directors Meeting are Available for Consideration (p.1)

Requested Action:

1. Approve the Summary Minutes from the August 23, 2018, Board of Directors meeting.

5. REPORTS / DISCUSSION

A. Approval of Agency Administrative Policies (Barbara Spoonhour / p.7)

Requested Actions:

1. Adopt Resolution Number 2018-05: A Resolution of the Board of Directors of Western Community Energy Adopting Policy No. 002: Records Retention Policy and Schedule.
2. Adopt Resolution Number 2018-06: A Resolution of the Board of Directors of Western Community Energy Adopting Policy No. 003: Customer Information Confidentiality Policy.
3. Adopt Resolution Number 2018-07: A Resolution of the Board of Directors of Western Community Adopting Policy No. 004: Prohibition of Disseminating Untrue or Misleading Information Policy.
4. Adopt Resolution Number 2018-08: A Resolution of the Board of Directors of Western Community Adopting Policy No. 005: Time-sensitive Legislative and Regulatory Policy
5. Adopt Resolution Number 2018-09: A Resolution of the Board of Directors of Western Community Adopting Policy No. 006: Guidelines for Access to Public Records.

B. Approval of First Amendment to the WCE Joint Powers Agreement Regarding Termination and Other Administrative Matters (Steve DeBaun / p.65)

Requested Actions:

1. Approve amendments to the WCE Joint Powers Agreement.
2. Request that members adopt the First Amendment to the WCE Joint Powers Agreement prior to December 1, 2018.

C. Discussion Regarding Launch Dates and Potential Phase-In Approaches (Barbara Spoonhour / p.73)

Requested Actions:

1. Approve staff’s recommendation for selecting an April 2020 potential launch date to be used in the updated pro forma models.
2. Discuss and provide direction regarding phase-in approaches.

D. Discussion Regarding the Establishment of Standing Committees (Rick Bishop / p.77)

Requested Actions:

1. Establish a City Manager’s Technical Advisory Committee to provide technical support and recommendations to the WCE Board of Directors.
2. Discuss and provide direction on the establishment of other standing committees.

E. Program Schedule Update (Barbara Spoonhour / p.79)

Requested Action:

1. Receive and file.

F. Marketing and Outreach Update (Barbara Spoonhour / p.81)

Requested Action:

1. Receive and file.

G. Regulatory and Legislative Update (Barbara Spoonhour / p.103)

Requested Action:

1. Receive and file.

H. CalCCA Annual Meeting Recap (Barbara Spoonhour / p.105)

Requested Action:

1. Receive and file.

6. REPORT FROM THE EXECUTIVE DIRECTOR (Rick Bishop)

7. ITEMS FOR FUTURE AGENDAS (Members)

Members are invited to suggest additional items to be brought forward for discussion at future Board of Directors meetings.

8. GENERAL ANNOUNCEMENTS (Members)

Members are invited to announce items / activities which may be of general interest to the Board of Directors.

9. NEXT MEETING

The next Board of Directors meeting is scheduled for Wednesday, September 26, 2018, at 1:00 p.m., at the Western Riverside Council of Governments, Citrus Room, 3390 University Avenue, Suite 450, Riverside.

10. ADJOURNMENT